Committee Information

Committee Charge

Identify and develop recommendations for needed policies and other issues related to circulation activities.
Develop and recommend to AUL Public Services and the User Services Department Heads Group (USDHG) long-range goals, objectives and actions plans for circulation services.
Develop, implement and coordinate library wide circulation projects.
Communicate circulation policy and procedural information to represented departments or units.
Develop and share techniques to evaluate effectiveness and efficiency of circulation functions and operations.
Monitor and evaluate current trends in technology and services related to circulation activities.
Create and maintain a Circulation Services web page to communicate the current policies and procedures.
Provide liaisons to other library committees as appropriate.
Respond to annual budget call.
Share information relating to circulation services with other University of California libraries.

Current Goals

Renewal issues, Fines-
Review selected Circ. policies
Evaluate Booking Module
Group Study Room Policies for possible standardization or each branch can have own loan rule and also Group Study room standardization of Loan rules for U-grads (ie. 3 hour checkout).
Begin discussion of simplification of Loan rules.
Review policies for Circulation infrastructure- ie. # of checkouts for Faculty, Grads and U-grads and also fine structure.
Billed items on Patron records for extended time period, ie. purging system of items billed for more than 5 yrs. or longer. Jason met with Acquisitions unit and every 6 months they address lost and billed items. Make sure that wanted branch items are going from the Acq. unit to branch bibliographers. Do we want to get the money for the billed items or do we clear the system or do we do both?

Appointed Representative Members Roles & Responsibilities

Appointed representative members of the Circulation Committee place committee participation as a high priority and are expected to attend a majority of the meetings. Participation in meetings and other committee functions is considered part of their job function and is included in their performance evaluations.
Appointed representative members of the Circulation Committee will be supported by their departments for time needed to attend meetings and to do committee work.
Appointed representative members accept authority, accountability and responsibility to commit to specific action on behalf of their department, in consultation with their department's Administration.
Appointed representative members will prepare for meetings ahead of time by discussing issues in their department/units with their supervisors.
Appointed representative members express their opinions openly and directly.
Appointed representative members recognize there must be a balance in decision-making and are sensitive to the capabilities and limitations of small and large circulation departments/units.
Appointed representative members should think of their department/units goals and needs first, but should remember that compromise may be necessary for the good of the UCSD Libraries as a whole.
Representative assist the recorder by providing clarification, making revisions and or additions on discussed issues to draft minutes.

Related Agreements & Groundrules

Appointed library representatives prepare and distribute background documentation for items placed on the agenda at least one week before meeting and identify desired outcome of each topic.
Appointed library representatives who cannot attend a meeting will notify the chairperson and when possible send an alternate.
When appropriate appointed library representative members may bring others from their department to the meeting so that decisions can be made.

Role of the Chairperson

Coordinates the monthly meeting, including location, placing a call for agenda items, preparing the final agenda and serving as the convener for the meeting.
Edits final monthly minutes and send out minutes to appropriate mailing lists, and has Committee web editior post to committee website.
Takes committees issues to AUL of User Services as needed.
Takes committee issues or appointments a committee member to take issues to other library committees or departments as needed.
Submits Committee's budget requests to AUL User Services.
Prepares and presents annual committee report to USDHG.
Prepares request to AUL User Services for appointed representative members (Chair, UC RSC/CAG) to attend annual UC-CircHeads meeting and or other related functions.
Delegates, appointments and serves on subcommittees for the committee as needed.
Helps to maintain the committee web site.

Role & Responsibilities of Liaisons

Liaisons represent the Circulation committee on other library committees. Members who serve as liaisons to other library committees follow through by bringing pertinent items to the attention of the Circulation Committee.
Liaisons are selected by the committee from a list of volunteers or are selected by job function (e.g. INNOPAC Coordinator, or other related teams and groups.)
Liaisons serves for a 1-year term, but can be extended with the approval of the general committee membership (e.g. Information Services Committee Representative).
The INNOPAC Coordinator serves as the Webmaster for the INNOCIRC home page.

Responsibilities of the Recorder

Recorder will rotate between appointed representative members of the Circulation Committee; Chairperson will announce the library responsible for minutes in the agenda.
The Recorder takes minutes of all meetings and will produced a draft version of the minutes within two weeks following the committee meeting and distribute to Circulation Committee list-serve for revision.
The Recorder sends a draft version of the minutes to attendees.